Email made easy

Sometimes emails can be harder to interpret and it can be difficult to get the point across using only text. That’s why it is important to have proper email etiquette. It’s also a great idea to have filters so important emails don’t get lost in your inbox.

Email Filters

It’s fairly easy to add filters to a Gmail account. This article has 6 simple steps to create a filter:

  1. Open Gmail.
  2. In the search box at the top, click the Down arrow Down Arrow.
  3. Enter your search criteria. If you want to check that your search worked correctly, see what emails show up by clicking Search Search. 
  4. At the bottom of the search window, click Create filter with this search.
  5. Choose what you’d like the filter to do.
  6. Click Create filter.

I created a filter for emails I receive about my CA 260 class. I used the label “CA 260”. It was easy and didn’t even take me a minute to do. I will definitely use filters like this for all of my classes in the future so that they will be easy to find when looking for information.

You can also create filters by following these steps:

  1. Open Gmail.
  2. Check the checkbox next to the email you want.
  3. Click More.
  4. Click Filter messages like these.
  5. Enter your filter criteria.

Both ways are simple and effective. You should also check out the article 7 Gmail Filters to Make Email Less of a Chore. It has some great tips on how to keep your inbox clean and organized.

Email Etiquette

It is very important to have proper email etiquette due to the fact that you can only communicate using text. The way you word your emails should never come across as rude, insensitive, or have a tone that could be considered offensive. This is especially important for college students when emailing professors.

Here is an example of what I believe is the correct way to inform a professor about having to leave a class early:

Hello Dr. Sheffield, this is Lindsey Bullard from your CA 260 class which meets on Wednesdays at 3:30.

I am emailing to inform you that, due to certain circumstances, I will need to leave next week’s class early. I will get the information I miss from a fellow student and be prepared to make up any assignments if possible upon my return. Thank you for your time.

Sincerely,

Lindsey Bullard

I would also include my student number with my name, either in parentheses or after my signature at the end of the email.

This article has some wonderful tips on how to write an email using proper etiquette.

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